Exhibitor Manual

Please print a copy of this checklist to assist you in avoiding missed deadlines and eliminating any problems that you might possibly encounter at the Show.

Check List

The Metro Toronto Convention Centre

South Building - Halls D & E
222 Bremner Blvd.,
Toronto ON
M5V 2W6
Tel: (416) 585-8000

EXHIBITOR MOVE-IN TIMES

Thursday May 3, 2012 10am - 8pm

The aisle carpet will be in place Friday morning. Dollies or carts WILL NOT be permitted on the carpet. Hand carried items only may be brought in on Friday morning.

LOADING DOCKS

The loading docks for the South building are accessible off of Lower Simcoe Street, south of Bremner.

The MTCC has established a marshalling yard to facilitate a more efficient move-in and move-out process. Vehicles requiring dock access to unload, must report first to the vehicle marshalling area. The yard will be opened 1 hour prior to the scheduled move-in /move-out times.

NOTE: For those of you who have exhibited at a show before at the MTCC, please note that the location of the marshalling yard has changed. The new location is at 100/120 Cherry St,

Vehicle Marshalling Procedures & Map

For safety reasons, the Metro Toronto Convention Centre prohibits children under the age of 16 from being in the exhibit hall during move-in or move-out.

Exhibitors will not be permitted to set up during show hours.

VEHICLE STORAGE

If required, arrangements for vehicle storage during event days can be arranged through the docks department. Please call the Dock office @ (416) 585-8345 or (416) 585-8279

VEHICLES ON SHOW FLOOR

• All vehicles must have management approval before being allowed on the show floor.
• All vehicles being displayed in the MTCC must have drip pans underneath them and pads under all tires.
• No motorized vehicle may be operated on carpeted areas, under any circumstances. Exceptions may be authorized by management. If approved, a protective sheet of visqueen, tarpaulin or comparable material is to be used to eliminate damages from leaks of gas, oil, etc.
• Fuel tanks containing fuel, or which have ever contained fuel shall be maintained less than ¾ full. Caps or fuel tanks fill pipes, shall be of the locking type and be maintained locked to prevent viewer inspection. If they cannot be locked, they will be taped shut.
• The electrical system shall be de-energized by either removing the battery, or disconnecting both battery cables and covering them with electrical tape or other similar insulating material. The fuse to the starter must also be disconnected.
• Vehicles containing propane may be driven in and positioned. Engine should remain running, with valve shut off. Allow engine to run until all of the fuel in the fuel line is used up. Turn ignition off.
• Cylinders for barbecues and/or appliances within vehicles such as stoves, refrigerators, etc. must be empty.

The most cost effective way to ship your items to the show is to arrange delivery for Thursday May 3, 2012, during move in hours. You can use our show shipping company

PLEASE NOTE that the Metro Toronto Convention Centre WILL NOT receive

Show Management will sign for the delivery on your behalf, on Thursday May 3, 2012, during move in hours. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available for your use, at no charge. If you require a forklift to move your material from the dock to your booth, one will be available at no charge. However, if you have excessive forklifting needs, please speak with your sales rep as charges may apply. 

Address your items as follows …

America's Next Top Model Live
COMPANY NAME
BOOTH #
The Metro Toronto Convention Centre
South Building - Halls D&E
222 Bremner Blvd.,
Toronto ON
M5V 2W6

Preferred Carrier
If you must ship pre show, we recommend that you use YRC Reimer. As the official show carrier, they will warehouse your materials for up to 30 days prior to the show, at no charge and deliver to the show on move - in day. Your shipment will be left on the dock until you arrive.

To arrange a shipment contact : Joy Mallouk at (866)506-3976 or email: joy.mallouk@yrcw.com.

Reimer form

EXHIBITOR MOVE-OUT TIME

Sunday, May 6, 2012 5:15 pm - 10:00 pm
All material must be removed by 10:00 pm

Items left on the show floor after move-out is completed, will be forced off the floor and you will be responsible for any charges incurred. To avoid this, all materials must be removed by 10pm

Please note that move-out will begin once the show has closed and the
aisles are cleared at approximately 5:30 pm. To avoid waiting in line, if you are able to carry your supplies out to your car, we encourage you to do so.

(to order tables, chairs, accessories etc)

Stronco Show Services
Tel: (905) 270-6767 or (800) 665-2621
Fax: (905) 270-6771

SHOW COLOURS:
Aisle carpet is pink
Back & side drapes are black

Stronco Online Ordering Info
Furnishings Order Form
Carpet Order Form
Counters & Display Units
Exhibit Packages
Signs & Banners Order Form
Plant Rental Order Form
Labour Order Form
Credit Card Authorization

An all inclusive booth accessory package is available. This package includes black booth drape, charcoal booth carpet, 1 6ft draped table (Black Skirting), 2 chairs and a 1500 watt electrical outlet. You will find prices on your contract. If you did not order at the time of booking and wish to have this package, please contact your sales rep. (905) 477-2677. The cutoff date for ordering this package is April 18, 2012.

If you chose to take advantage of this package DO NOT complete service order forms for items included in it unless you require additional items.

There are no substitutes to this package.

Showtech is the electrical contractor for the MTCC. If you require an electrical outlet and have not ordered a booth accessory package please complete the attached form and return it to Showtech. To receive the preshow price, orders must be received by April 19, 2012.

Showtech
Tel: (416) 585-8109
Fax: (905) 283-0551

Electrical Order Form

If you require a telephone line in your booth please complete this form and return to the MTCC. Orders received and paid for by April 19 will receive a $25 discount.

MTCC
Tel: (416) 585-3596
Fax: (416) 585-8275

Telecommunications Order Form

Both wireless and wired internet are available at the MTCC. There is no advanced rate for wireless but orders received by April 12, 2012 for a wired internet, are eligible for a $100 discount.

MTCC
Tel: (416) 585-3596.
Fax: (416) 585-8275.

Internet Order Form

We have secured a preferred rate of $169.00 at The Intercontinental Hotel.
The Intercontinental Hotel is conveniently attached to the Metro Toronto Convention Centre.

Intercontinental Hotel Toronto
225 Front Street West
Toronto ON,
M5V 2X3

To make a reservation please call: (416) 597-1400 or (800) 235-4670

When making reservations, identify yourself as being part of America's Next Top Model Live.

You may also book online @ https://resweb.passkey.com/go/americasnexttop model2012

Please note that the cutoff date for booking is April 12, 2012. After this time, reservations will be accepted subject to availability, at the prevailing rate.

Exhibitors are responsible for maintaining their booth space. Should you require booth-cleaning services please complete this form and return to MTCC.

MTCC
Tel: (416) 585-8387
Fax: (416) 585-8388

Cleaning Order Form

A discounted parking pass is available if you are parking two consecutive days or more. The rate is $13.00, inclusive of tax, with in/out privileges. Please complete the form and return to MTCC. This early bird rate is only available up to the first move-in day. Once move-in has begun onsite pricing is in effect.

MTCC
Tel: (416) 585-8387
Fax: (416) 585-8388

The number of parking passes available will be limited, to accommodate all activities going on at the MTCC. To be assured that you get a pass, please place your order early. You may choose to have the pass couriered to you prior to the show but charges will apply. If you wish to do so, call (416) 585-8387. Otherwise, parking passes are to be picked up at the Exhibitor Services counter in the exhibit hall during event move-in. After the service desk is closed, passes can be picked up at the closest Parking Office. The Parking Offices are located next to the exits in the parking garages (level 5A of the north building and level 600 of the south building.) The parking passes are required to exit the garage. Exhibitors coming into the parking garage without their pass should have a photocopy of their order form because once the garage is full no one can enter without a pass.

The parking garage for the South Building is accessed off of Lower Simcoe St., south of Bremner.
If the South Garage is full you may park in the North Building, which you will enter from Simcoe St., south of Front St., west.

There is an internal walkway joining the two buildings.

Parking Pass Order Form

If you require any Audio Visual equipment for in your booth you may contact Primeau Multi Media at (647) 477-6311.

Any exhibitor sampling or selling a food or beverage must complete a Food Sampling Form to be returned directly to the MTCC.
Food exhibitors are required to have a 'hand washing station' with soap and paper towels, sneeze guards where required and hand sanitizers within their booth.

Sampling Form

Four to six weeks prior to the show, you will be mailed 6 badges per 10x10 booth and 12 badges for a 10x20 booth or larger. Badges will have your company name only. Lanyards will not be included in the package but may be picked up at the show. Please distribute these prior to move-in, to the people working in your booth. If you are unable to do so, bring the badges to the show office during move-in and arrange to have them picked up there. Badges must be worn at all times to gain entrance to the show.

If you want the badges delivered to an address other than the one on your contract, please advise your sales rep.

If you have arranged to participate in the VIP Bag Program, please ship your product to:

Horizon Packaging
295 Alliance Rd.,
Unit 2&3,
Milton ON
L9T 4W8
ATTENTION: Jane Jewell / ANTML

We have a very short time frame to have product delivered to Horizon. Shipments must be delivered April 2 - April 4.
Product arriving after they begin stuffing the bags will only be included in the bags remaining to be filled.
If you have any concerns re your shipment, Jane may be reached at (905) 878-2336 Ext 57.

Mendelsshon Event Logistics is available for our international exhibitors.

Tel: (416) 863-9339 ext 234
Fax: (416) 863-0301

Customs Letter

If you require a sign or banner to be hung from the ceiling, please speak to Stacey Evans for details. Showtech will provide this service.

Stacey may be reached at : Tel: (905) 477-2677 ext 279 or (888) 822-9909

The MTCC has a recycling program in place. Please read the attached form and see how you can do your part to participate.

MTCC Recycling Program

The MTCC has 2 locations available to fulfill your business needs. In the South Building the Business Centre is conveniently located in the lobby just outside of the show. The Centre is open Monday to Friday 8:30 - 4:30 .

Business Services Price List

National Event Management Inc., will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.

Attached is a notice to Exhibitors from the MTCC. Please read this and pay particular attention to items 1 & 2, to avoid any unnecessary charges.

Notice to Exhibitors

Booth Display & Restrictions
No exhibit may exceed a maximum height of 8 ft. Side panels must not exceed a height of 4 ft. Any exceptions must have prior approval from Show Management.

Signage
No signage or material may extend above the 8ft height at the back of your booth nor be hung from the ceiling or across the aisle, without prior approval from Show Management. All signs must be printed on one side only unless they are hung over an island or peninsula booth.

Demonstrations/Distribution
Displays, mascots, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth.

Microphones
The use of microphones is not permitted without prior management approval.

Fire Regulations
National Event Management is obligated to abide by the Fire Code regulations set by the MTCC. We therefore retain the right to refuse any material or object that does not confirm to code.

Fire Regulations
Fire Safety Reply

Helium Balloons:
Written permission must be given to use helium balloons in your booth.

Animals on Show Floor
Animals, with the exception of working dogs, are not permitted in the MTCC except as an approved exhibit requiring the use of animals, in which case an animal authorization form must be completed.